Document Audit Events

The following are the various actions for which Vault will create a document audit log entry. The label that appears in parentheses is the event key (called “Action” in the exported audit logs).

Vault does not update documents when a user saves without making any changes. This means that the document’s Last Modified Date is not changed and Vault does not create an event in the document audit history.

Basic Actions

  • Add Binder Section (CompoundDocumentAddNode)
  • Add Binder Section From Template (CompoundDocumentAddDocNodeFromTemplateError)
  • Add Rendition (AddRendition)
  • Automatch Upload (AutomatchUpload)
  • Change minor version number to major version number, for example, from 0.3 to 1.0 (UPDATE_DOC_VERSION)
  • Check In (Checkin)
  • Check Out (Checkout)
  • Confirm Withdrawal (WithdrawalConfirmation)
  • Create, Edit, or Delete Document Links (EditDocRelationships)
  • Create, Edit, or Delete Document Relationships (EditDocRelationships)
  • Delete All Document Versions (DocAllVersionsDeleted)
  • Delete Binder Section (CompoundDocumentDeleteNode)
  • Delete Document Version (DocSingleVersionDeleted)
  • Download Controlled Copy (ControlledCopyDownload)
  • Download from Distribution (DistributionDownload)
  • Download Rendition (DownloadRendition)
  • Download Source File (Download)
  • Edit Binder (CompoundDocumentEdit)
  • Edit Binder Section (CompoundDocumentEditNode)
  • Edit Fields (EditDocInfoProperties, EditDocInfo_RepeatingListProperties, EditDocInfo_ManualAssignments)
  • Execute Change Control Action (ChangeControlAction)
  • Execute Controlled Copy Action (ControlledCopyAction)
  • Execute Custom Action (ExecuteCustomAction)
  • Execute Event Action (EventActionEnd)
  • Export All Files1
  • Export Binder (ExportBinder)
  • Fill PDF Form (2253, etc.) (FillPdfForm)
  • Move Document to New Lifecycle State (ChangeDocumentState)
  • New Draft Version (NewDraftVersion)
  • Reclassify (Reclassify)
  • Remove Rendition (RemoveRendition)
  • Save Page Rotations (SavePageRotations)
  • Set Binder Thumbnail (SetBinderThumbnail)
  • Undo Checkout (UndoCheckout)
  • Upload Binder (UploadCompoundDoc)
  • Upload Document (UploadDoc, UploadDocBulk, UploadDoc_RepeatingListProperties)
  • Upload New Version (AddDocContentFromExistingDoc, UploadNewVersion)
  • Upload Source File (AddDocContent)
  • View Document (GetDocumentVersion)
  • Download Video Shared via Send as Link (DownloadedSentVideo)
  • Downloaded Document Shared via Send as Link (DownloadedSentDocument)
  • Revoke Access Token for Send as Link (RevokeAccessToken)
  • Send as Link to External Viewers (SendAsLinkToExternalViewers)
  • Send as Link to Internal Viewers (SendAsLinkToInternalViewers)
  • View Document Failed via Send as Link with expired access token (ViewedDocumentNotAvailable)
  • View Document via Send as Link (ViewedSentDocument)

Annotations

  • Bring Forward Anchor Annotations (BringForwardAnchors)
  • Bring Forward Line Annotations (BringForwardLines)
  • Bring Forward Link Annotations (BringForwardLinks)
  • Bring Forward Note Annotations (BringForwardNotes)
  • Export Annotations (ExportedAnnotations)
  • Export Annotations with filters applied (ExportedAnnotationsFiltersApplied)
  • Import Annotations (ImportedAnnotations)
  • Merge Annotation Anchors (MergeAnnotateAnchors)
  • Undo Bring Forward Annotations (UndoBFA)
  • Undo Bring Forward Annotations - All (UndoAllBFA)
  • Undo Import Annotations (UndoImportedAnnotations)

Text and Claims Management (PromoMats Vaults Only)

  • Accept Suggested Link (EditDocRelationships)
  • Create Auto Link (EditDocRelationships)
  • Manually Add Claim Link (CreateClaimLinkRelationships)
  • Suggested Links Action Performed (RunSuggestedLinks)
  • Suggested Links Removed (RemoveSuggestedLinks)
  • Suggested Links Removed (RemoveSuggestedLinks)
  • Create CrossLink Binding (CreateCrossLinkBinding)
  • Create CrossLink Document (CreateCrossLink, CreateCrossLink_RepeatingListProperties)
  • Edit CrossLink Binding (EditCrossLinkBinding)
  • Edit CrossLink Document (EditCrossLink)
  • Generate CrossLink Content (GenerateCrossLinkContent)
  • Generate CrossLink Doc Info Page (GenerateCrossLinkDocInfo)
  • Remove CrossLink Binding (RemoveCrossLinkBinding)
  • Remove CrossLink Content (RemoveCrossLinkContent)
  • Resync with Source (ResyncWithSource)
  • Update CrossLink (UpdateCrossLink, UpdateCrossLink_RepeatingListProperties)
  • Update CrossLink Content (UpdateCrossLinkContent)

Attachments

  • Add Attachment (AddAttachment)
  • Add Attachment Version (NewAttachmentVersion)
  • Delete Attachment (DeleteAttachment)
  • Delete Attachment Version (DeleteAttachmentVersion)
  • Download Attachment (DownloadAttachment)
  • Edit Attachment (EditAttachment)
  • Restore Attachment Version (RestoreAttachmentVersion)
  • View Attachment (ViewAttachment)

Lifecycle Entry Actions

  • Delete Annotations (DeleteAnnotations)
  • Delete Minor Versions (DeleteDocMinorVersions)
  • Delete Minor Versions excluding Planned state documents (DeleteDocMinorVersionsExceptPlanned)
  • Expire (Expired)
  • QualityDocs: Close Multi-Document Change Control (CloseDocumentChangeControl)
  • QualityDocs: Multi-Document Change Control (UpdateDocsEntryAction)

Workflows

  • Add Task Due Date (TaskDueDateCreate)
  • Assign Task (TaskAssignment)
  • Assign Task to Any User (TaskAvailable)
  • Cancel Task (TaskCancellation)
  • Cancel Workflow (WorkflowCancellation)
  • Complete Task (TaskCompletion)
  • Complete Workflow (WorkflowCompletion)
  • Email Workflow Participants (EmailParticipants)
  • eSignature Completed (electronicSignature)
  • QualityDocs: Multi-Document Change Control (CascadeSignatures)
  • Reassign Task (TaskReAssignment)
  • Replace Task Participant (TaskReplace)
  • Start Workflow (WorkflowInitiation, WorkflowDocVersionChange, WorkflowDateVariableCreate, WorkflowDateVariableUpdate)
  • Task Short Circuited (TaskShortCircuited)
  • Undo Task Acceptance (TaskRelease)
  • Update Sharing Settings: Manual Assignment (EditDocInfo_ManualAssignments)
  • Update Task Due Date (TaskDueDateUpdate)

Integration Actions

  • Approved Email Push to CDN (AEPushToCDN, AECDN)
  • Approved Email Withdraw from CDN (AEWithdrawFromCDN)
  • Checked in from MS Office Online (OnlineCheckin)
  • Checked out in MS Office Online (OnlineCheckout)
  • CLM Distribute (CLMDistribute)
  • CLM Send to Production (CLMProduction)
  • CLM Send to Staging (CLMStage)
  • CLM Withdraw from Production (CLMWithdrawProduction)
  • CLM Withdraw from Staging (CLMWithdrawStage)
  • Create Email Fragment (CreateMasterEmailFragment)
  • Distribute Document through Embedded Viewer (EmbeddableDocViewerDistribute)
  • Distribute Key Message (KeyMessageDistribution)
  • Distribute Presentation (PresentationDistribution)
  • Distribute Slide (SlideDistribution)
  • Download Document Rendition from Embedded Viewer (EmbeddableDocViewerDownload)
  • Download Document Rendition from Standalone Viewer (ExternalViewerPDFDownload)
  • Download Source File from Embedded Viewer (EmbeddableDocViewerDownloadSource)
  • Download Source File from Standalone Viewer (ExternalViewerSourceDownload)
  • Exited from MS Office Online (OnlineExit)
  • Opened in MS Office Online (OnlineOpen)
  • Push to CDN (PushToCDN)
  • Send To CLM (SendToClm)
  • Send to Production CDN (CDNProduction)
  • Send to Staging CDN (CDNStage)
  • Set Default Thumbnail (DefaultBinderThumbnail)
  • Undo checkout from MS Office Online (OnlineUndoCheckout)
  • Upload Poster (VeevaDistributionPkgPosterUpload)
  • Upload Thumbnail (VeevaDistributionPkgThumbnailUpload)
  • View Content Links (ViewContentLinks)
  • View Document from Standalone Viewer (ExternalViewerDocumentView)
  • View Document in Embedded Viewer (EmbeddableDocViewerView)
  • Withdraw Binder From CLM (BinderWithdrawFromClm)
  • Withdraw From CLM (WithdrawFromClm)
  • Withdraw from Production CDN (WithdrawFromCDNProduction)
  • Withdraw from Staging CDN (WithdrawFromCDNStage)
  • Withdraw Slide From CLM (WithdrawSlideFromClm)

Admin/Veeva Support

  • Re-render (ReRender)
  • Reindex (Reindex)
  • Reindex All Versions (ReindexAllVersions)
  • Undelete Document (DocAllVersionsUndeleted)

Other

  • License Violation (LicenseViolation)

  1. This action creates a separate event for each file exported. For example, a Download event for the source file and a DownloadRendition event for the viewable rendition. ↩