With the Clinical Operations-eCOA Connection, organizations with both an eCOA Vault and Clinical Operations Vault can exchange data in near-real time. This connection transfers Study, Study Country, and Study Site records from your Clinical Operations Vault to your eCOA Vault. Streamlining object record creation reduces duplicate data entry and allows your organization to have a single source of truth for this data.
How the Clinical Operations-eCOA Connection Works
For Studies in Clinical Operations with the Connect to Vault eCOA field set to Yes, Vault creates new records or updates existing records in the following scenarios:
- When a user creates or edits a Study record, Vault creates or updates the Study record in the eCOA Vault.
- When a user creates or edits a Study Country record in the Clinical Operations Vault, Vault creates or updates the Study Country record in the eCOA Vault.
- When a user creates or edits a Study Site record in the Clinical Operations Vault, Vault creates or updates the Study Site record in the eCOA Vault.
About Record Creation & Update
When creating a record through the connection, Vault also populates the Link (link__sys) field on the target record with the source record’s Global ID (global_id__sys). These fields let Vault know which records to update in the target Vault when you update data in the source Vault.
The following fields are transferred:
- Study object
- Study Number as Study Number
- Lifecycle State as ClinOps Lifecycle State
- Study Country object
- Study Number as Study Number
- Country as Country
- Study Country Name as Study Country Name
- Study Site object
- Study Country as Study Country
- Study Site Number as Study Site Number
- Site Name as Site Name
- Site Timezone as Site Timezone
- Lifecycle State as ClinOps Lifecycle State